British South Africa Police

END-USER LICENCE AGREEMENT
BSAP Regimental Association UK Branch
Effective date: 10 November 2026
1. Introduction
This End-User Licence Agreement ("Agreement") governs the use of software applications and associated services operated by the BSAP Regimental Association UK Branch ("BSAP", "we", "us" or "our").
BSAP Regimental Association UK Branch is registered in England and Wales as a private company limited by guarantee (Company Number 12202288).
By accessing or using our application, you agree to the terms of this Agreement.
If you do not agree with these terms, you must not use the application.
2. Purpose of the Application
The application is developed and operated to support the administrative activities of the BSAP Regimental Association.
Its functions may include:
• Maintaining and managing membership records.
• Managing member contact information.
• Accessing and maintaining customer records in QuickBooks Online.
• Retrieving QuickBooks customer identification numbers.
• Supporting membership subscriptions and financial administration.
• Generating administrative reports.
• Supporting the general management of the Association.
The application is intended for authorised Association personnel only.
3. Licence to Use
BSAP grants authorised users a limited, non-exclusive, non-transferable and revocable licence to access and use the application for legitimate Association business.
Users must:
• Use the application only for authorised purposes.
• Maintain the confidentiality of their login credentials.
• Not share access credentials with unauthorised persons.
• Not attempt to gain unauthorised access to the application or its underlying systems.
• Not copy, modify, distribute or reverse engineer the application without written permission.
• Not use the application for unlawful purposes.
BSAP reserves the right to suspend or terminate access where these conditions are breached.
4. QuickBooks Online Integration
The application integrates with QuickBooks Online using services and APIs provided by Intuit.
By authorising the application to connect to a QuickBooks Online account, the authorised user permits the application to access the relevant QuickBooks information necessary to perform its intended functions.
This may include:
• Customer and contact records.
• QuickBooks customer identification numbers.
• Customer addresses and contact details.
• Transaction and account information where required for authorised administrative functions.
The application accesses QuickBooks information only for the purposes of providing its intended functionality.
Use of QuickBooks Online is also subject to Intuit's own terms and conditions.
BSAP is not responsible for interruptions, changes or limitations to services provided by Intuit.
5. Data Protection and Privacy
BSAP is committed to protecting the personal information processed through the application.
Personal information will be collected, stored, accessed and processed in accordance with our Privacy Policy and applicable UK data protection legislation, including the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
Further information is available in our Privacy Policy.
6. Security
BSAP will take reasonable technical and organisational measures to protect the application and the information accessible through it.
Users are responsible for maintaining the security of their accounts and reporting any suspected unauthorised access or security breach.
7. Intellectual Property
All rights, title and interest in the application, including its software, design, code and associated documentation, remain with BSAP or its respective licensors.
Nothing in this Agreement transfers ownership of the application to the user.
8. Availability
BSAP will make reasonable efforts to ensure that the application remains available and operational.
However, uninterrupted availability cannot be guaranteed.
The application may occasionally be unavailable due to maintenance, technical problems, hosting issues or interruptions to third-party services.
9. Limitation of Liability
To the extent permitted by law, BSAP shall not be liable for:
• Losses arising from misuse of the application.
• Interruptions or failures of third-party services, including QuickBooks Online.
• Unauthorised access resulting from compromised user credentials.
• Indirect or consequential losses arising from use of the application.
Nothing in this Agreement excludes or limits liability where such exclusion or limitation is prohibited by law.
10. Termination
BSAP reserves the right to suspend or withdraw access to the application at any time where necessary for security, operational or administrative reasons.
Users may cease using the application at any time.
On termination, access to the application and its associated services will be withdrawn.
11. Changes to this Agreement
BSAP may amend this Agreement from time to time to reflect changes in the application, its functionality or applicable legal requirements.
The latest version will be published on the BSAP website.
12. Governing Law
This Agreement shall be governed by and interpreted in accordance with the laws of England and Wales.
Any disputes arising in connection with this Agreement shall be subject to the jurisdiction of the courts of England and Wales.
13. Contact Information
For questions concerning this Agreement, please contact:
BSAP Regimental Association UK Branch
266 Ladyshot
Harlow
Essex
CM20 3EY
Website: https://bsap.org/